Safety First

Safety is one of the highest priorities within HSSEAS. The school takes pride in providing a safe working environment for its faculty, staff, students and visitors. It is imperative that everyone follows the policies and guidelines to ensure their own safety and the safety of others around them.

For information about safety and emergency services during campus closures:

Campus Closure Safety and Emergency Info

To: DEANS, DIRECTORS, DEPARTMENT CHAIRS, AND ADMINISTRATIVE OFFICERS
Re: 2016-17 Winter Holiday Closure

Dear Colleagues:

Following campuswide review, we are writing to confirm plans for this year’s Winter Holiday Closure. UCLA will close for 11 days between Friday, December 23, 2016, and Monday, January 2, 2017, with plans to reopen on Tuesday, January 3, 2017. The closure period includes four University paid holidays (December 23, 26, 30, 2016 and January 2, 2017) and three days that are not paid holidays (December 27, 28, and 29, 2016).

University policy related to Curtailment Leave allows eligible employees to use three vacation days in advance of actual accrual. Staff employees and those academic employees who accrue vacation leave will need to use either vacation, compensatory time (if available), or leave without pay to compensate for the three work days that are not holidays.

For exclusively represented employees, labor contracts may include similar provisions, and requirements under the Higher Education Employer-Employee Relations Act will be observed.

In accordance with University personnel policies and applicable labor agreements, employees will have the choice of the following options to cover the non-paid days during the closure period:

  • Employees may utilize vacation days in advance of their actual accrual.
  • Newly hired employees, represented and policy-covered, may utilize their vacation accruals during the closure before acquiring six continuous months on pay status.
  • Employees with accrued compensatory time may elect to use it to cover the three days off or to offset the use of vacation time.
  • Employees who do not wish to use vacation or compensatory time off may request leave without pay for the three working days based on departmental approval. In this case, employees will not lose hourly vacation or sick leave accruals for these three days.

The above options may be used in combination. Employees should notify their respective supervisors in advance as to which option or combination of options they propose to use.

During the planned break period, the UCLA Health System and certain essential-service facilities will continue to remain open. Deans, Vice Chancellors and Organization Heads to whom this responsibility has been delegated will need to determine if any facilities under their management will need to remain fully or partially open during the closure and, accordingly, arrange for appropriate staffing. Please send copies of these approval decisions to the offices of the Assistant Vice Chancellor, Facilities Management, and to Employee & Labor Relations.

For your convenience, we have developed Frequently Asked Questions regarding the upcoming 2016-17 Winter Holiday Closure. If you still have queries after referring to the article, please contact Anthony Solana in Campus Human Resources at asolana@chr.ucla.edu or Maure Gardner in Health Sciences Human Resources at mgardner@mednet.ucla.edu.

Sincerely,

Lubbe Levin
Associate Vice Chancellor
Campus Human Resources

Susi Takeuchi
Chief Human Resources Officer
Health Sciences

For detailed information on HSSEAS building issues:

Building Security (BruinCard Access)

Boelter Hall/Math Science Building Access:

Because Boelter Hall and Math Science share access, separate policies apply to these areas. The table below summarizes the operating hours of the doors for Boelter Hall and the Math Sciences building. The floor plans below highlight the location of the doors.

Symbols Security Measure Mondays – Saturdays Sundays and Holidays
Alarm 7am – 7pm Closed
Bruin Card Reader 7am – 11pm Closed
Bruin Card Reader 7am – 11pm Observe SEL Hours

All doors to Boelter Hall and the Math Sciences building will be closed on Sundays and UCLA holidays.  The only exception is the two doors on the 5th floors of BH/MS that are equipped with Bruin Card Reader, which will be programmed to observe the Science and Engineering Library (SEL) hours of operation.

Outside of operating hours, users may enter these buildings through doors equipped with a Bruin Card Reader, if they have the authorization from their units to access the building after operating hours.

Floor plans:

Engineering IV, Engineering V, and Engineering VI Building Access:

All other Engineering building hours are 7 a.m. to 7 p.m. Monday through Friday. The buildings are closed on Saturdays, Sundays and UCLA holidays. Users with access to rooms in the building have after-hours access.

Outside of operating hours, users may enter these buildings through doors equipped with a Bruin Card Reader, if they have the authorization from their units to access the building after operating hours.

Please contact your unit management team for any questions.

Safety is our Priority.  Thank you for your cooperation.

For detailed policies and procedures related toEmergency Preparedness:

Bruin Alert

Emergency Response Procedure (Official Resource – UCLA Emergency Management):

BruinAlert is a personalized emergency notification system. UCLA developed BruinAlert to communicate official information during an emergency or crisis that disrupts normal operation of the UCLA campus or threatens the health or safety of members of the campus community.

By providing a current and accurate cell phone number you will receive BruinAlert text messages. You can sign up for this service by clicking on the following link.

Sign up for BruinAlert™

Phone Numbers

UCLA Engineering & UCLA Emergency Numbers

911  

From any campus phone

(310) 825-1491

UCLA Police Department 911 Public Safety Dispatch

(800) 900-UCLA

Emergency Information Hotline

Emergencies requiring police, fire or medical aid should be reported by calling 911 from a campus phone. If no campus phone is available contact the UCLA Police Department 911 public safety dispatch number at (310) 825-1491; let the dispatcher know that you are on campus calling from your cell phone and that you have an emergency.

It is a good idea to have this number programmed into your cell phone.

For information regarding campus emergencies call (800) 900-UCLA.

Earthquake/Fire Safety

UCLA has an Emergency Response Plan in the event of an earthquake, but every student, faculty and staff member in the campus community must also have a “personal earthquake plan” so that we can recover quickly.

Indoors: TAKE COVER IMMEDIATELY— Duck under a desk, table, between lecture hall seats or in a hallway. Stay away from doorways and windows.

Outdoors: MOVE TO AN OPEN AREA — Stay away from buildings, walls, trees or power lines.

In a Car: STAY INSIDE THE VEHICLE — Slow down and stop carefully, away from bridges and overpasses.

FIRE SAFETY

In an emergency, follow the building evacuation plan and instructions.

Avoid complacency. When advised of an alarm, suspicious condition or when conducting a routine fire drill, treat the situation with the utmost concern and immediately vacate your residence or office—your life or other lives could depend on it.

If your smoke detector goes off; if you see or smell fire or smoke:

  • Remain calm and get out of the immediate area.
  • Pull the fire alarm, exit via the stairs, DO NOT USE THE ELEVATOR.
  • Close the door behind you as you leave and all other doors as you exit—doors are built to withstand fire for a period of time—it gives you time to escape.
  • If you see smoke under the door, find another way out.
  • Feel the door with the back of your hand before you open it. If it is hot, find another way out.
  • Drop to the floor to avoid smoke and fumes. Crawl to safety.
  • If your clothes catch on fire, STOP where you are, DROP to the ground and ROLL over and over to smother the flames.
  • Call 9-1-1 from a safe location.
  • If you are trapped in a burning building, stay near a window and close to the floor. If possible, signal for help.
  • Meet with the UCLA Fire Department or Los Angeles Fire Department (LAFD) representative upon arrival and report what you saw—DO NOT LEAVE THE AREA. The information you have may save lives and valuable time.

For more information follow the link [More]

Building Security

HSSEAS buildings have electronic access to ensure the building security. Building access for research labs is limited to those who have followed proper procedures for lab access.

Please carry your Bruin Card with you when using the building after hours in case you are asked to show identification to UCPD. Do not confront a suspicious person – call UCPD at 911 from any campus phone or (310) 825-1491 from an off-campus line.

If you feel threatened or at risk for your personal safety while on campus, especially after hours, contact the UCLA Evening Escort Service. This service is provided by the Community Service Officers Program (CSO).

For more information regarding CSO please follow this link [More]

CSO escorts are available free of charge to walk with students, faculty, staff or visitors 365 days a year from dusk until 1 a.m. between campus buildings, local living areas or Westwood Village within the approximate boundaries of Sunset Boulevard to the north, Hilgard to the east, Wilshire to the South, and Veteran to the west. Here’s how it works:

15 minutes before you need to leave, call (310) 794-WALK.

You will be connected to a police dispatcher who will ask you:

  • Where you are
  • Where you need to go
  • Your name and call-back number

After you hang up, the dispatcher will radio a roaming CSO to come to your location and pick you up. Once you start to walk, the CSO will inform dispatch that the escort has begun. When you reach your destination, the CSO will likewise inform dispatch that you have reached your destination safely.

For more information please follow this link [More]

Emergency Response Plan

The HSSEAS Emergency Response Plan is an extension of the campus wide effort to ensure safety and successful educational endeavors that directly relate to our school’s unique environment.

Planning today greatly impacts how quickly the school and each department can get back to business or critical research after an earthquake, fire or flood, loss of critical infrastructure, a terrorist attack, civil unrest or other calamity.

Developed in consultation with UCLA Emergency Management, the HSSEAS school wide Emergency Response Plan (the link shown below) is to be tested, exercised, updated and revised annually by the school with feedback from all members in the school.

New hires must receive orientation on emergency preparedness procedures and practices by the department. The school will provide annual emergency preparedness orientation in the fall for all new hires and Graduate Student Researchers.

The HSSEAS Emergency Response Plan was last updated: December 2014.

HSSEAS Emergency Response Plan

The HSSEAS Emergency Team Roster was last updated: December 2014

HSSEAS Emergency Team Roster

Emergency Response Supplies

Each department and each floor of the HSSEAS building has emergency evacuation backpacks and other supplies that are designated for emergency usage. Each is mounted on easy access areas with emergency signs. They are designed to be accessible to general building occupants during regular hours and accessible to the school emergency coordinators and floor wardens at all times.

Please contact your Emergency Coordinator for location and details [Emergency Team Roster].

All supplies are updated annually by the Emergency Coordinator.

Additional Emergency/Safety Info

For detailed policies and procedures related to Research Lab Safety:

UCLA Lab Safety Manual

The lab safety manual provides guidelines, requirements and recommendations for laboratory safety as outlined in the California Code of Regulations, Title 8, Section 5191.

The current UCLA campus-wide lab safety manual can be found on the EH&S website.

You may also review UCLA Campus Policy #905 on laboratory safety.

UCLA Engineering

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